student_form_fields
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student_form_fields [2007/11/01 14:03] 24.233.129.58 |
student_form_fields [2018/11/01 13:34] (current) |
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| == Email == | == Email == | ||
| Enter an email address for the student. Emails will be sent to this address if reminders are activated for the student. | Enter an email address for the student. Emails will be sent to this address if reminders are activated for the student. | ||
| + | |||
| + | The reminder email will contain the date, time, and instructor of the lesson, as well as the contents of the "Reminder Email Message" box in the Studio Settings. Replies to reminder emails will not be received, so it is a good idea to include in the "Reminder Email Message" something like "Please do not reply as it will not be received by the studio. If you need to change your lesson, please call xxx-xxx-xxxx at least 24 hours in advance." | ||
| == Text Message Email == | == Text Message Email == | ||
| If the student has a device that can receive text messages, enter their text message email here. This must be a complete email address; for example, //14075550427@tmomail.net// for T-Mobile, //14075550427@sprintpcs.com// for Sprint, //14075550427@mobile.att.net// for AT&T, etc. This email will be used to send lesson reminders directly to the student's device. Be sure to verify the complete address with the student and get the student's expressed permission to send text messages as some services charge for each message received. | If the student has a device that can receive text messages, enter their text message email here. This must be a complete email address; for example, //14075550427@tmomail.net// for T-Mobile, //14075550427@sprintpcs.com// for Sprint, //14075550427@mobile.att.net// for AT&T, etc. This email will be used to send lesson reminders directly to the student's device. Be sure to verify the complete address with the student and get the student's expressed permission to send text messages as some services charge for each message received. | ||
| + | |||
| + | Both reminders, Email and Text Message Email send emails. The only difference is that "Text Message Email" will not include the "Reminder Email Message". | ||
| == Birthday, Birthday 2 == | == Birthday, Birthday 2 == | ||
| If desired, enter the student birthdays here. Information can be entered here in any format and does not require a year. Two fields are provided so that each member of a couple can be recorded. The first birthday should correspond to the person who's name is listed first in the "First Name" field. | If desired, enter the student birthdays here. Information can be entered here in any format and does not require a year. Two fields are provided so that each member of a couple can be recorded. The first birthday should correspond to the person who's name is listed first in the "First Name" field. | ||
| + | |||
| + | Beneath the calendar on the main booking page, you will see a list of students who have a birthday today. If "birthday 2" is today, there will be a "(#2)" after the student name. | ||
| == Wedding == | == Wedding == | ||
| Line 43: | Line 49: | ||
| Select the instructor who will act as this student's primary instructor. The primary instructor will be highlighted orange on the [[lesson sheet]] when adding a new lesson, and will be the default instructor to receive credit for enrollments sold to that student. If your choice depends on staff availability, click "View Calendar" beside the list. This will open the [[lesson sheet]] in a new window in order to determine availability. When an instructor is chosen, be sure to close that window to return to this page and complete the student information before booking the lesson. | Select the instructor who will act as this student's primary instructor. The primary instructor will be highlighted orange on the [[lesson sheet]] when adding a new lesson, and will be the default instructor to receive credit for enrollments sold to that student. If your choice depends on staff availability, click "View Calendar" beside the list. This will open the [[lesson sheet]] in a new window in order to determine availability. When an instructor is chosen, be sure to close that window to return to this page and complete the student information before booking the lesson. | ||
| - | == Department == | + | == Level == |
| - | New students start as [[Departments|department I]]. If you are adding a student that has previous enrollments, but is just now being entered into the system, see [[First Steps]] for instructions on how to set up the student's department and lessons correctly. | + | New students start as [[Levels|level I]]. If you are adding a student that has previous enrollments, but is just now being entered into the system, see [[First Steps]] for instructions on how to set up the student's level and lessons correctly. |
| == Default Lesson Length == | == Default Lesson Length == | ||
| - | When adding a new lesson, this is what the duration of new lesson will be. Whenever a new enrollment is added for the student, this value is changed based upon the department of the enrollment (to 30 minutes for [[Departments|department I]], or 45 minutes for other [[departments]]). | + | When adding a new lesson, this is what the duration of new lesson will be. Whenever a new enrollment is added for the student, this value is changed based upon the level of the enrollment (to 30 minutes for [[Levels|level I]], or 45 minutes for other [[levels]]). |
| == Default Units Used per Lesson == | == Default Units Used per Lesson == | ||
| - | When a student first comes for a sample lesson, no units are charged ([[Departments|department I]]), so this should be set to 0 units. When the student enrolls, this should be changed to 1 unit per lesson. This number and the default lesson length are automatically changed when entering an enrollment, so would only have to be changed here in special circumstances. | + | When a student first comes for a sample lesson, no units are charged ([[levels|level I]]), so this should be set to 0 units. When the student enrolls, this should be changed to 1 unit per lesson. This number and the default lesson length are automatically changed when entering an enrollment, so would only have to be changed here in special circumstances. |
| == Send a Reminder to the Student before Lessons == | == Send a Reminder to the Student before Lessons == | ||
student_form_fields.1193940197.txt.gz · Last modified: 2018/11/01 13:34 (external edit)
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